Privacy Policy — Work’N’Roll
Last updated: 21 January 2026
Work’N’Roll (“
we”, “
us”, “
our”) is an events experiential and digita marketing brand based in New York City, focused on industry culture, education, and community.
This Privacy Policy explains how we collect, use and protect your personal data when you interact with us, including when you:submit any form on our website
https://www.worknroll.nyc(for example: event registration, homepage form, sponsor/media interest, contact/waitlist, newsletter sign-up), andreceive our event- and community-related communications. By submitting a form on our website and, where applicable, ticking the consent checkboxes, you agree to the practices described in this Privacy Policy.
1. Who we are & how to contact us
Work’N’Roll NYCEmail:
contact@worknroll.nycWebsite:
https://www.worknroll.nyc
If you have any questions about this Privacy Policy or about how we handle your data, you can contact us at
contact@worknroll.nyc.
2. What data we collect
We may collect different types of personal data depending on which form you use on the site.
2.1. Event registration forms (e.g. /registration)
When you register for an event (for example,
Work’N’Roll Valentines) we may collect:
Identity & contact details
Full name
Email address
Phone number
Professional information
Company / organizationJob title / positionTicket type (e.g. Guest, Sponsor, Media, Budtender, other categories we may introduce)Selected time slot / arrival window
Event-specific information
Event ID (internal identifier for the event) Unique reservation ID and internal tokenQR code payload used for check-in Status of your ticket (e.g. Pending, Valid, Checked In, Cancelled)Check-in time and “checked in by” (which member of our staff handled your check-in)
Proof of eligibility (for some ticket types)
For certain categories (for example, budtender registrations or other restricted tickets), we may ask you to upload
proof of eligibility (such as a photo or screenshot of a badge, document or ID related to your professional status). We store this proof as a secure file link (for example, in a cloud drive) and connect it internally to your registration record. We
do not use this proof for any purpose other than verifying that you are eligible for that specific ticket type.
Consent & preferences
Required consent:
“I agree to the processing of my personal data for the purpose of event registration and communication, according to the Privacy Policy.”Optional consent (if you choose to give it):
“I agree to receive event updates, marketing communications and partner offers from Work’N’Roll.”
If you do not tick the required consent checkbox (where shown), we may be unable to process your registration.
2.2. Homepage / general forms (contact, waitlist, newsletter, sponsor/media interest)
When you use forms on our
homepage or other site sections (for example to request information, join a waitlist, apply as a sponsor or media partner, or subscribe to updates), we may collect:
Full name
Email address
Phone number (optional or required, depending on the form)
Company / organizationRole / area (e.g. brand, sponsor, media, partner, creator)
Message or project description (whatever you type into free-text fields) Event or topic you are interested in Your preferences on receiving marketing or partner communications (where applicable) Again, for these forms you may see:at least one required consent checkbox for
data processing, andin some cases, an optional checkbox for
marketing communications.
3. How we use your data
We use your personal data collected through our forms for the following purposes:
3.1. Event registration and ticketing
To receive and process your event registration request
To generate and assign a unique token and QR code for your ticket
To allocate you to a time slot / arrival window (if applicable)To determine and manage your ticket type (Guest, Sponsor, Media, Budtender, etc.)
3.2. Event communications
To send you registration confirmations and updates
To send you your
QR code and event access detailsTo notify you about changes to the event (schedule, venue, timing, etc.)
To respond to your questions about your participation or ticket
These are
operational communications and may be sent even if you do not agree to marketing communications, as long as you are registered for the event.
3.3. Contact requests, sponsor/media and partnership inquiries
For forms on the homepage or other sections (e.g. “Contact”, “Sponsor”, “Media”, “Partner”, “Work with us”, “Join the community”), we process your data to:respond to your inquiry and communicate with youevaluate and follow up on sponsorship or media requestscoordinate potential collaborations, partnerships or bookings schedule calls, meetings or demos if requested
3.4. Marketing and community updates (only with your consent)
If you tick the optional marketing consent checkbox (on any form that includes it), we may use your data to:
send you news about upcoming Work’N’Roll events and experiences
inform you about special offers, collaborations and partner promotions
invite you to community activities, surveys, or early access experiences
send you newsletters or similar email updates
You can opt out of these communications at any time by using the unsubscribe link in our emails or contacting us at
contact@worknroll.nyc.
3.5. Analytics and service improvement
We may use aggregated and anonymised data to:
understand interest in our events, experiences, and brand
analyse patterns in registrations, attendance, waitlists, and partnerships
improve our website, events, communication flows and check-in processes
produce internal reports and statistics
in some cases, share
aggregated, non-identifiable statistics with sponsors and partners (for example: total number of attendees, percentage of budtenders, etc.), but
not your identifiable personal data, unless clearly stated and legally permitted.
3.6. Legal compliance and protection
We may process your data where necessary to:
comply with legal obligations (for example, in relation to venue regulations or local laws)
respond to lawful requests from authorities
protect our rights, property and safety, as well as the rights, property and safety of our guests, partners and team.
4. Legal bases for processing
Depending on your location and applicable law, our legal bases for processing your data may include:
Performance of a contract – To process your event registration or inquiry and provide you with the services or information you request.
Consent – For:processing your data for event registration and communication (via the required consent checkbox), andsending you marketing communications (via the optional marketing checkbox).
Legitimate interests – To run and improve our events, brand, and community, manage attendance and interest, and communicate with potential sponsors, media and partners, where these interests are not overridden by your rights and freedoms.
Legal obligations – In cases where we must process or retain certain data under applicable law.
5. How we store and share your data
We use a set of tools and service providers to run our website, forms and event operations. This may include, for example:
Our website platform (e.g. Webflow)
Workflow automation tools (e.g. n8n)
Databases / workspaces (e.g. Notion)
Email and productivity tools (e.g. Google Workspace / Gmail)Cloud storage (e.g. for storing proof documents, QR codes, or attachments)
Messaging platforms used for operations (for example, Telegram bots used by our internal team for check-in and guest management)
These service providers act as our
data processors and process your data on our behalf, under our instructions and according to their own security/privacy standards.
We do
not sell your personal data.
We may share your data with:
Event partners or sponsors only where necessary for event operations or agreed collaborations, and only:
with appropriate safeguards in place, and
where permitted by law and, if required, with your explicit consent.
Authorities or legal advisors, if required by law or to protect our legitimate rights.
6. International data transfersBecause we use cloud-based services and tools, your personal data may be stored or processed in other countries outside your state or country of residence.Where required by law, we take steps to ensure that such transfers are carried out with appropriate safeguards (for example, using providers that implement standard contractual clauses or equivalent mechanisms).
7. Data retentionWe retain your personal data only for as long as necessary for the purposes described in this Privacy Policy, including:
for event registrations: for the duration of the event and a reasonable period after the event, to handle any follow-ups, disputes, analytics or legal requirements;
for general inquiries and partner/sponsor/media contacts: as long as we are actively communicating or may reasonably follow up, and for a reasonable period thereafter;
for marketing communications: until you withdraw your consent or opt out;
for proof of eligibility documents (e.g. budtender proof): for a limited period sufficient to validate your participation and comply with any legal or regulatory requirements, after which we aim to delete or irreversibly anonymize such documents.
Specific retention periods may vary depending on legal requirements, our internal policies and the nature of the data.
8. Your choices and rights
Depending on your location and applicable law, you may have some or all of the following rights in relation to your personal data:
Access – to ask what personal data we hold about you.
Correction – to request correction of inaccurate or incomplete data.
Deletion – to request that we delete your personal data, where legally permitted.
Restriction – to ask us to restrict processing of your data in certain circumstances.
Objection – to object to certain types of processing, including our use of your data for marketing.
Withdrawal of consent – where processing is based on consent (for example, marketing), you can withdraw this consent at any time.To exercise any of these rights, you can contact us at
contact@worknroll.nyc.
We may need to verify your identity before acting on your request.
9. Cookies and tracking
Our website may use cookies and similar technologies to:
keep the site and forms functioning properly,
analyze traffic and performance,
improve user experience, and
in some cases, help us understand how visitors interact with our content and events.
Where required by law, we will provide you with a cookie banner and/or preferences to manage your cookie settings.
10. Protecting your data
We take reasonable technical and organizational measures to protect your personal data against unauthorized access, loss, misuse or alteration.
However, no online service or transmission of data over the internet can be guaranteed to be 100% secure. You use the site and submit data at your own risk, but we are committed to continuously improving our security practices.
11. Changes to this Privacy Policy
We may update this Privacy Policy from time to time, for example when we launch new services, change our processes, or if legal requirements change.
When we update the policy, we will:
change the “Last updated” date at the top, and
publish the new version on this page.
In some cases, we may also notify you directly (for example, by email or in event communications), if the changes are significant.
12. How to contact us
If you have any questions, concerns, or requests related to this Privacy Policy or to your personal data, you can contact us at:
Email: contact@worknroll.nyc
We will do our best to respond within a reasonable timeframe and in accordance with applicable laws.
